By Vilan Trub, Business Wire
Journalists and media professionals get bombarded daily with emails and news releases. Those same journalists and media professionals also don’t have a lot of time. Make sure that you’re doing everything you can to grab their attention by giving them exactly what they’re looking for. What are they looking for?
Who are you?
Before you write your news release, you have to answer one big question. What is the name of a great The Who song, the theme song to a CSI spin-off, and the question that every news release must answer?
Who are you?
News is an industry of trust, so always ask yourself, why should journalists trust me? Treat a press release like a self-endorsement when trying to arrange a blind date. What are your best features and why would you (or your news release) be a perfect match for someone? It’s also good to have a trusted mutual friend, such as a newswire service, to make the introduction to your desired media outlet. Remember, you must woo a journalist with your release.
A key tip is to include a well-written boilerplate at the bottom of your release. A boilerplate is a mini-bio of your company that lets the reader know exactly what you do.
A Headline Comes First
Before a journalist reads your release, they first see the headline. The headline is like a trailer to a movie, one that is well made will garner the interest of the audience. A bad headline, however, is the last thing that gets read before a journalist moves on to their next email.
A good tip for putting together a strong headline is to remember what the reader is looking for: information. Avoid using click-bait tactics because media pros have developed a keen sense of what to look out for. There are good reads online about the difference between click-bait and a well-made news releases, so make sure to be on the lookout.
There is even an online headline analyzer by CoSchedule to help you craft the perfect headline that hooks the reader in and doesn’t let go.
Journalists aren’t looking to read Moby Dick when opening your news release. Today’s reporters are looking for two key elements. They want to know the facts, and they want to know the story behind the facts – the one that tells why the product was made, who it impacts, what that impact was and why it would impact the publication’s core audience. This is when you turn to your “W”s!
Who, what, where, when, and why is an exercise taught in elementary schools so that students can get a grasp of how to break down a story to its most basic and relevant elements. Use this same exercise when drafting your release because journalists don’t want to go looking for key story elements. By reducing the amount of work needed for a third party to tell your story you will find a much higher likelihood of coverage and engagement with your news.
Social Media is Honey – Use It
Every news release is designed to attract readers. In the digital age, social media has become a swap meet where information is traded free of charge. Including social media links to your news release gives people the opportunity to easily distribute your news, the very same news you want covered by journalists. The name of the game is reach so make it easier for people to distribute and redistribute your release.
Cavemen didn’t write paragraphs about the beauty of horses. They made drawings on cave walls that are easy to understand even today! Believe it or not, that was the earliest form of multimedia.
Thanks to technical and mobile device advancements and penetration, humans are creating and consuming multimedia at unheard of rates. When thinking about crafting your press release, you must understand that multimedia supplements are no longer optional. Reporters and consumers use multimedia to create emotional connections and to showcase the real “why” behind your news.
In a 2014 Business Wire study of more than 300 journalists and media professionals, more than half (54%) are more likely to review a press release that includes multimedia than one that does not. The preferred media are photographs, by a staggering 73% of those participating in the survey.
But even multimedia is changing. With more than 63% of the world being visual and interactive learners, static multimedia is being replaced with interactive assets such as the Business Wire News and Picture Capsules that create engagement opportunities for newsreaders. These capsules are so engaging that the average viewer is now spending between 4-10 minutes per Capsule, just consuming the related content they host. Check out the one Six Flags used to announce one of their famous roller coasters would be running backwards for a limited time.
Hundreds of news releases are sent out each day, make sure that your next one stands out. Follow these steps to grab the reader and make sure that they’re getting, and sharing your message.